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Duties of the County Clerk
As Clerk to the probate court, the clerk files all instruments making them a matter of record in decedent estate cases, and swears in all witnesses in contested estates. The Clerk also in this capacity maintains all records relative to adoptions and guardianship cases within the county.
The County Clerk shall serve, unless otherwise designated by county ordinance, as the secretariat of the Quorum Court. These duties involve keeping a complete permanent record of the proceedings of the Quorum Court including minutes, ordinances, resolutions and an index to provide easy access to the information (ACA 14-14-903).
As Clerk of the County Court, the County Clerk maintains the County Court record. This record includes all business of the County Court which includes items such as: annexations, incorporations, county purchases, election results, proclamations, levy of taxes, board appointments, bonds, improvement districts, right of way acquisition, contracts, and agreements signed by County Judge, etc. The Clerk became the official voter registrar with the adoption of Amendment 51 to the Arkansas Constitution in 1966. The Clerk maintains an accurate and up-to-date voter registration list within the office and stores the ballot boxes between elections.
The County Clerk or the Clerkâs designee serves as the secretary of the Board of Equalization and records the minutes of their meetings (ACA 26-27-307). Also, if the clerk is the preparer of the tax books, he/she is responsible for extending the taxes in the information provided by the assessor and the Board of Equalization (ACA 26-28-101 through 26-28-108).
The County Clerk is the official bookkeeper of county government and usually handles the payroll for all county employees. As Clerk of the county court, the clerk has the duty of keeping a regular account between the treasurer and the county. The clerk charges the treasurer with all monies received and credits the treasurer with all monies dispersed. In addition, the clerk keeps an accurate account of all financial transactions within the county and files all documents, vouchers, and other papers pertaining to the settlement of any account to which the county is involved. It is the responsibility of the County Clerk to prepare all checks on the treasury for monies ordered to be paid by the County Court and to keep complete and accurate records of all these financial transactions ready for the court's inspection at any time. (ACA 16-20-402).
The records which are kept by the County Clerk are vital to the efficient and effective operation of county government. Thus, it is necessary that these records be accurately recorded and well maintained.
